Privacy Policy – International Freeskiers & Snowboarders Association (IFSA)
Effective Date: July 3, 2025
The International Freeskiers & Snowboarders Association (IFSA) is committed to protecting the privacy of its members, athletes, coaches, officials, volunteers, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with our website, participate in our programs, or otherwise engage with IFSA.
By accessing or using our website and services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect various types of information, including personal data, to operate our programs and provide our services.
1.1. Information You Provide Directly: This includes information you voluntarily provide when you:
- Register for an IFSA membership: Name, date of birth, gender, contact information (email, phone, mailing address), emergency contact information, nationality, competition history, and potentially medical information relevant to participation (e.g., allergies, pre-existing conditions).
- Register for competitions or events: Similar to membership data, plus specific event registration details.
- Create an online account: Username, password.
- Apply for roles (coach, official, volunteer): Professional qualifications, background check information (if applicable), resume/CV details.
- Subscribe to newsletters or communications: Email address, name.
- Make a donation or purchase merchandise: Payment information (processed by third-party payment processors), billing and shipping addresses.
- Contact us: Information you provide in inquiries, feedback, or support requests.
- Participate in surveys or promotions.
1.2. Information We Collect Automatically (Device Information): When you visit our website, we automatically collect certain information about your device and Browse activity. This “Device Information” may include:
- IP Address: Your internet protocol address.
- Browser Type and Operating System: Information about the software you use to access our site.
- Referring/Exit Pages: The web pages you visited before and after our site.
- Date and Time Stamps: The time and date of your visit.
- Pages Viewed: Information about the specific pages you visit on our site.
- Interaction Data: How you interact with our website, such as clicks and scrolling.
We collect Device Information using technologies such as:
- Cookies: Small text files placed on your device to help our site function, remember your preferences, and understand how you interact with our site. You can manage your cookie preferences through your browser settings.
- Log Files: Records of events on our servers.
- Web Beacons/Pixels: Electronic files used to track website usage and email effectiveness.
1.3. Information from Third Parties: We may receive information about you from third-party partners, such as:
- Event Organizers/Resorts: Data related to your participation in IFSA-sanctioned events.
- Payment Processors: Confirmation of successful transactions (but not typically your full payment card details, which are handled securely by the processor).
- Analytics Providers: Aggregated and anonymized data about website usage.
2. How We Use Your Information
We use the information we collect for the following purposes:
2.1. To Provide and Manage IFSA Services:
- Process memberships, registrations, and applications.
- Manage competition entries, results, and rankings.
- Communicate with you about your membership, events, and IFSA news.
- Provide technical support and respond to inquiries.
- Facilitate event logistics and ensure athlete safety (e.g., using emergency contact or medical information).
- Process payments and fulfill orders for merchandise.
- Administer our online platforms and accounts.
2.2. To Improve Our Operations and Website:
- Analyze website usage and trends to enhance user experience.
- Optimize website performance and functionality.
- Develop new programs, services, and features.
- Conduct internal research and analysis.
2.3. For Communication and Marketing:
- Send you newsletters, updates, and promotional materials related to IFSA activities, events, and partners (with your consent where required).
- Personalize your experience on our website and in our communications.
2.4. For Safety, Security, and Legal Compliance:
- Ensure the safety and well-being of our athletes, participants, and staff.
- Detect and prevent fraud, abuse, or illegal activities.
- Comply with applicable laws, regulations, legal processes, and governmental requests.
- Enforce our Terms of Service, Code of Conduct, and other policies.
- Protect the rights, property, or safety of IFSA, our members, or others.
3. How We Share Your Information
We may share your personal information with third parties in the following circumstances:
- Service Providers: We engage third-party service providers to perform functions on our behalf, such as website hosting, payment processing, event management software, email delivery, and analytics. These providers have access to personal information only to the extent necessary to perform their services and are obligated to protect its confidentiality.
- Event Organizers and Host Resorts: For competition and event management, we share relevant athlete data with approved event organizers and host resorts.
- Affiliates and Partners: We may share information with IFSA-affiliated organizations or partners for purposes consistent with this Privacy Policy, such as collaboration on events or programs.
- Legal Requirements: We may disclose your information if required to do so by law, in response to a subpoena, court order, or other legal process, or if we believe it’s necessary to protect our legal rights or the safety of others.
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.
- With Your Consent: We may share your information with other third parties when we have your explicit consent to do so.
4. Children’s Privacy
IFSA programs and competitions involve participants under the age of 18. We are committed to protecting the privacy of minors.
- For participants under 18, we require parental or legal guardian consent for the collection and processing of their personal information.
- Parents/guardians are responsible for providing accurate information for their minor athletes.
- We only collect information from minors that is necessary for their participation in IFSA-sanctioned activities.
5. Data Security
We implement reasonable technical, administrative, and physical safeguards to protect the personal information we collect from unauthorized access, use, disclosure, alteration, or destruction. However, no internet transmission or electronic storage is entirely secure, and we cannot guarantee absolute security.
6. Your Rights
Depending on your location and applicable privacy laws (e.g., GDPR for European residents), you may have certain rights regarding your personal information, including:
- Access: The right to request access to the personal data we hold about you.
- Rectification: The right to request correction of inaccurate or incomplete data.
- Erasure (Right to be Forgotten): The right to request deletion of your personal data under certain circumstances.
- Restriction of Processing: The right to request that we limit the way we use your data.
- Data Portability: The right to receive your data in a structured, commonly used, and machine-readable format.
- Object: The right to object to the processing of your personal data for certain purposes (e.g., direct marketing).
- Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law.
7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post any updates on this page and revise the “Effective Date” at the top. We encourage you to review this policy periodically.
9. Contact Us
If you have any questions about this Privacy Policy, our data practices, or if you would like to exercise your rights, please contact us at:
International Freeskiers & Snowboarders Association (IFSA)
Email: support@ifsafreeride.org
Website: https://ifsafreeride.org/
